Catawba Island Township Board of Township Trustees
February 28, 2012
The regular business meeting of the Catawba Island Township Board of Township Trustees was called to order by Chairman William Rofkar on Tuesday, February 28, at 7:30 p.m. in the conference room.
In attendance were Matt Montowski, William Rofkar, Karen Shaw, John Gangway,
Dan Barlow, Shelly Stively, and Randy Riedmaier.
The Pledge of Allegiance was recited by all.
The minutes were read from the February 14 regular meeting of the Board of Township Trustees. Matt Montowski made a motion to approve the February 14 meeting minutes as presented. William Rofkar seconded the motion. All voted aye. Motion carried.
Matt Montowski made a motion to approve and pay the bills, including the last payroll, in the amount of $46,311.00. William Rofkar seconded the motion. All voted aye. Motion carried.
The following correspondence was received by the township:
A memo from Tim Wasserman, District Director for the Joint Solid Waste Management District, regarding the township recycling program.
A letter from Larry Fletcher, Executive Director of the Ottawa County Visitors Bureau regarding tourism and a copy of the 2011 Ottawa County Visitors Bureau Annual Report.
The 2011 Annual Report from the Ottawa Regional Planning Commission.
A letter from Marcy Kaptur regarding fire department funding opportunities.
A letter from James Stewart requesting use of the Community Hall for a family gathering on April 7.
The Trustees agreed James Stewart could use the Community Hall and waived the fee.
Fire and Safety
Fire Chief John Gangway said the repairs to the fire station are complete.
John Gangway asked the trustees to consider probationary approval of volunteer fire fighter Eric Schramm.
William Rofkar made a motion to approve Eric Schramm as a probationary fire fighter for one year. Matt Montowski seconded the motion. All voted aye. Motion carried.
Maintenance supervisor Dan Barlow said they purchased more street signs for township roads and are also in the process of replacing and upgrading the road signs to meet the new reflectivity requirements as well as upgrading the barricade lights and signs.
Dan Barlow presented a proposal of $1,223 from JVS to repair the west end fire station jam and door. He also presented a proposal of $732 from JVS to repair the police station garage door.
The Trustees agreed to the necessary garage door repairs at the police and fire stations.
Dan Barlow presented a quote for $2,100 from ODB Company for liner and fan repairs needed to the leaf vacuum.
The Trustees agreed to the necessary leaf vacuum repairs.
Dan Barlow presented samples of safety clothing including rain gear, pants and jacket in bright yellow, and a cold weather jacket with removable vest also in bright yellow. Dan Barlow asked the Trustees if the gear could be purchased for the four maintenance personnel. He said the cost for both sets of clothing per person would be around $115.
The Trustees agreed the clothing is important for personnel safety and asked Dan Barlow to include a lightweight vest that can be worn in the summer months when picking up brush or working along the roads. William Rofkar said he thinks it is important that all maintenance personnel wear the bright yellow safety clothing when working on and around township roads.
Dan Barlow said they would like to run a water line from the back of the maintenance shop over to the salt shed to be used as a wash down area. He said they will do the work and the only cost would be for materials. Dan Barlow said it would be nice to move the area away from the back door of the shop and off the pavement so they do not get the run off and mud from the mowers on the blacktop. He said they would like to do the work before the new parking lot is put in around the maintenance building.
Dan Barlow said there are several tree stumps around the township that he would like to have Mullins Tree Service remove. He said there are two at the marina, one on Moores Dock Road by the state park, and a couple on Wine Cellar Road. Dan Barlow said they could rent a tree stumper; however, some of the stumps are two and a half feet across.
The Trustees agreed Dan Barlow should get an estimate to have Mullins remove the stumps.
Dan Barlow said he would like to order a new hood for the John Deere tractor at a cost of $550. He said material fell on it last year and it is being held on with a bungee cord.
William Rofkar said to check if insurance would cover it or if the deductible is $500 or higher.
Matt Montowski said the Board of Zoning Appeals will meet on March 7 instead of March 14 due to a scheduling conflict for several Board members.
Shelly Stively asked the Trustees if she could use the Community Hall two or three days a week. She said she is forming a fitness group of about 10 to 15 people who would like to get together and workout to video tapes. Shelly Stively said there would be no charge to individuals who join the group and she would work around other scheduled groups and organizations that use the hall.
The Trustees agreed to allow Shelly Stively use of the Community Hall as requested for a fitness group and waived the fee.
Matt Montowski asked if he should ask Kathy Jo Schweitzer to meet with township personnel in order to prepare a more formal quote for her services regarding Records Retention following her presentation to the Trustees on January 24.
William Rofkar said he does not believe her services are necessary for the township at this time.
William Rofkar made a motion to approve the Catawba Island Township maintenance shop and fire station parking lot paving project coordinated through the Ottawa County Engineer with an estimated cost of $190,000 and removing the concrete alternate bid item. Matt Montowski seconded the motion. All voted aye. Motion carried.
Matt Montowski made a motion to adjourn the meeting. William Rofkar seconded the motion.
All voted aye. Meeting adjourned at 8:10 p.m.
William Rofkar, Chairman Karen Shaw, Fiscal Officer