Catawba Island Township Board of Township Trustees
Meeting Minutes
June 12, 2012
The regular business meeting of the Catawba Island Township Board of Township Trustees was called to order by Chairman William Rofkar on Tuesday, June 12, at 7:30 p.m. in the conference room.
In attendance were Matt Montowski, William Rofkar, Karen Shaw, Dan Barlow, Bob Rogers, John Gangway, Brian Snyder, Bob Snyder, Michael Prosser, Rich Zoyhofski, Jack DeVore, Reggie Langford, and Randy Riedmaier.
The Pledge of Allegiance was recited by all.
The minutes were read from the May 22 regular meeting of the Board of Township Trustees. Matt Montowski made a motion to approve the May 22 meeting minutes as presented.
William Rofkar seconded the motion. All voted aye. Motion carried.
Matt Montowski made a motion to approve and pay the bills, including the last payroll, in the amount of $51,132.83. William Rofkar seconded the motion. All voted aye. Motion carried.
Correspondence
The following correspondence was received by the township and read:
A letter from Ottawa Regional Planning Commission director Todd Bickley, regarding the 2013 Annual Assessment in support of the Ottawa Regional Planning Commission for the period July 1, 2012 to June 30, 2013. The total fee due is based on a 2010 population of 3,599 persons at a rate of $0.50 per person.
The Trustees agreed to pay the fee as requested by the Ottawa Regional Planning Commission.
A letter from Angela Bates expressing her desire to sell two cemetery plots back to the township.
A letter from Francis and Delores Wagner expressing their desire to sell one cemetery plot back to the township.
The Trustees agreed the cemetery plots can be sold back to the township for the original purchase price.
A letter from Elizabeth Whitfield requesting the Trustees consider reducing the rental fee for the Community Hall on August 18 as her desired rental date is the same day as the CIVFD Monte Carlo event and she will need to rent tables and chairs for her reception.
The Trustees agreed to reduce the rental fee by $100 as the tables and chairs are normally included in the rental agreement.
A letter from Edwina Minor requesting use of the Community Hall to offer a trial Chair Yoga class, also known as Therapeutic Yoga, to local seniors at no charge.
The Trustees agreed to waive the Hall rental fee for Chair Yoga classes offered at no charge.
A letter from Austin Rospert requesting additional trash bins at Heigel Park near the playground area so visitors would not have to walk to the shelter area to dispose of trash.
Maintenance Supervisor Dan Barlow suggested the township adopt the same “Carry In, Carry Out” policy for trash that Ohio State Parks have adopted due to the misuse of the trash bins.
The Trustees made no immediate decision regarding the issue.
A letter from Ottawa Regional Planning Commission director Todd Bickley, regarding the Moving Ohio Forward Grant Program.
The Trustees agreed there was no need for the township to participate in the grant program to demolish blighted, vacant, or abandoned residential structures at this time.
A letter from the Ohio Department of Transportation regarding the 2012 Ohio LTAP Customer Training Needs Survey. A survey was enclosed.
A letter from the Ottawa County Commissioners regarding their Annual Report for 2011. The annual report was enclosed.
A letter from Lake Erie Shores and Islands Welcome Centers regarding their 2012 Guest Information Guide published to assist front-line tourism employees in answering questions.
A 2012 Guest Information Guide was enclosed.
Fiscal
Fiscal Officer Karen Shaw presented the May financial reports and bank reconciliation and there were no questions or concerns.
Fire and Safety
Fire Chief John Gangway said during hose testing they had five lengths of fire hose go bad. John Gangway said he can replace the five lengths for under $450.
The Trustees agreed to the purchase of five lengths of hose.
John Gangway said they would like to replace the flooring at the fire station including the office areas, restrooms, kitchen, and meeting rooms. He said they received a quote from Young’s Floor Covering for $11,000.
William Rofkar made a motion to approve the flooring tile project through Young’s Floor Covering not to exceed $11,000. Matt Montowski seconded the motion. All voted aye. Motion carried.
Maintenance
Maintenance Supervisor Dan Barlow presented a quote from Mullens Tree Service for a total of $1,250 to remove an ash tree and stump from the cemetery and removal of branches and thinning of the south side of the large oak tree in the cemetery.
The Trustees agreed Mullens Tree Service can take care of the trees in the cemetery as quoted.
Dan Barlow said they need drive tires for both of the one ton trucks and also the F150. He said Severe Tire through the State Cooperative Purchasing Program has the best price of $686.56 for both the one ton truck tires and $359.70 for the F150.
The Trustees agreed to purchase the necessary tires through Severe Tire.
Dan Barlow and the Trustees discussed the drainage issue on Poplar Street but decided to hold off on any decisions until the easement was granted to the township.
Zoning
Matt Montowski said a total of nine permits were issued for the month of May with a total of $1,141.00 collected in fees.
Other Business
Jeff Wingate from Rock Ledge Inn expressed his continued safety concern with regard to the traffic speed and left of center occurrences on the curve in front of his property located on Sand Road. Jeff Wingate said he is looking for a solution to slow the traffic down, possibly additional signage.
Police Chief Bob Rogers said they have increased patrol in the area and have recorded an average speed of 36 miles per hour in the area of concern. He said they will continue to patrol the area and enforce the speed limit.
Bob Rogers submitted guidelines for police officers requesting vacation.
Matt Montowski made a motion to approve the vacation guidelines as submitted by
Chief Rogers. William Rofkar seconded the motion. All voted aye. Motion carried.
Matt Montowski made a motion to continue the current property and liability insurance coverage for the township and approve the annual Ohio Plan Package Policy premium less the Advantage Credit and Safety Allowance for the period June 15, 2012 through June 15, 2013 as presented by the Hylant Group at the May 22 meeting. William Rofkar seconded the motion. All voted aye. Motion carried.
Matt Montowski made a motion to adjourn the meeting. William Rofkar seconded the motion.
All voted aye. Meeting adjourned at 8:15 p.m.
______________________________ _____________________________
William Rofkar, Chairman Karen Shaw, Fiscal Officer
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