Minutes: July 24th, 2012

Catawba Island Township Board of Township Trustees

Meeting Minutes

July 24, 2012

The regular business meeting of the Catawba Island Township Board of Township Trustees was called to order by Chairman William Rofkar on Tuesday, July 24, at 7:30 p.m. in the conference room.

In attendance were Gary Mortus, Matt Montowski, William Rofkar, Karen Shaw, Dan Barlow, John Gangway, Kevin Johnson, Zach Baugh, Ellis Adolph, Melissa Adolph, Reggie Langford, Jack DeVore, and Randy Riedmaier.

The Pledge of Allegiance was recited by all.

The minutes were read from the July 10 regular meeting of the Board of Township Trustees.
Gary Mortus made a motion to approve the July 10 meeting minutes as presented. Matt Montowski seconded the motion. All voted aye. Motion carried.

Matt Montowski made a motion to approve and pay the bills, including the last payroll, in the amount of $24,529.25. Gary Mortus seconded the motion. All voted aye. Motion carried.


The following correspondence was received by the township and read:

A thank you card from Tim and Mary Mahoney and their neighbors on Wildwood Drive in Eagle Beach expressing their appreciation for the hard work of the township maintenance crew not only during the storm clean-up the first week of July, but all season long.

A letter from the Federal Emergency Management Agency (FEMA) regarding an invitation to attend community meetings regarding Lake Erie Coastal Flood Risk for Ottawa and Sandusky Counties.

A letter from the Ottawa County Engineer’s Office regarding school zone lights no longer necessary due to location changes of various school facilities throughout the county. The lights are being offered to government entities that may be able to utilize them.

A thank you letter from The Frank Gates Service Company for our continued participation in the Ohio workers’ compensation group rating program. Also enclosed was a Ten Step Business Plan for Safety Fact Sheet and Group-Rating Accountability Letter.

A letter from Sarah Higgins regarding her desire to plant a tree in the cemetery near her grandfather’s gravesite.

The Trustees agreed Sarah Higgins could utilize the Memorial Tree Program through Barnes Nursery to plant a tree in the desired location.


Maintenance Supervisor Dan Barlow presented three quotes to repair the Community Hall roof front section damaged by the hail storm: Brad Smith Roofing $18,335; C.L. Deemer Roofing $13,500 plus $1,600 to install four aluminum scuppers; and Randy J. Smith Construction and Roofing $10,500.

Gary Mortus made a motion to contract with Randy J. Smith at a cost of $10,500 for repair of the front roof on the Community Hall. Matt Montowski seconded the motion. All voted aye. Motion carried.

Karen Shaw said property damage from the storm has been reported to the insurance company. She said the three quotes to repair the Community Hall roof and one quote to repair the rear of the maintenance building as well as pictures of the damage were forwarded to Hylant. Karen Shaw said Hylant is sending an adjuster to view the property damage. She said there will be a deductible of $1,000 for entire claim.

Gary Mortus said he would like to release the check to Barnes Nursery that was being held for the spring mulch grinding job. He said they did not remove as much material as they said they would but he did not want to hold the check any longer.

Gary Mortus said he would like to get quotes for grinding again since there is so much debris from the recent storm.

Gary Mortus said the backhoe is back in service.

Dan Barlow said service and repairs made to the backhoe were covered under warranty because the repair was necessary as a result of a John Deere issue. He said the warranty does not cover the cost of renting other equipment if needed during down time.

Bill Rofkar asked if consideration should be made to have a more efficient piece of equipment on a permanent basis for loading brush.

Dan Barlow said he will look into equipment options and prices.

Dan Barlow said they will be advertising for the cemetery columbarium project on July 30 and August 6 with bids being opened on August 14.

Gary Mortus said following the storm anyone with large stumps had the opportunity to contract directly with Barnes to have the stumps hauled away for a price of $300 per stump. He said the township is not set up to handle that type of debris.

A conversation took place regarding the pay rate of part time individuals who are called upon occasionally to help the maintenance department in times of need. The Trustees agreed those individuals are compensated the casual labor rate.

William Rofkar said if someone is hired on a more permanent part time basis then a different wage rate may be considered based on the circumstance.

Matt Montowski proposed increasing the pay of the maintenance personnel temporarily filling in as supervisor by two dollars per hour.

William Rofkar said he believes the individual is doing a terrific job but he would like to think about it and take other issues into consideration.

Gary Mortus said he would like to review the proposal at the next meeting.

Old Business

Zach Baugh gave an update regarding his proposed Eagle Scout project. He presented an option for an 11 by 9 gazebo structure and asked the Trustees if that is what they had in mind for the area by the pond. Zach Baugh said instead of pouring concrete he would prepare the ground area and use poured block for the wooden deck anchors to secure to.

The Trustees agreed the structure is what they had in mind and asked Zach Baugh to provide them with a plan for the materials, who will do the work, and the total cost of the project.

New Business

Ellis Adolph from Boy Scout Troop 360 presented his idea for an Eagle Scout project. He said he would like to put four back to back aluminum low maintenance benches between tennis courts one and two at Heigel Park. Ellis Adolph said he estimates the entire project to cost less than $1,000 and said the cost of each bench would be approximately $180. He said his plan is to bolt the benches into a concrete foundation. Ellis Adolph said the benches would be six feet in length and hold approximately four people each.

Ellis Adolph asked if the township would be willing to purchase the benches at a total cost of approximately $800. He said someone is donating six 80 lb. bags of concrete. Ellis Adolph said he and other volunteers would install the benches.

The Trustees agreed the project is a good idea and agreed to purchase the benches for the park.

Karen Shaw said the Park Board meetings have changed from the second Monday of even months to the second Wednesday of even months by request of the Park Board. She said a notice of the change will be sent to the newspaper for publication.

Karen Shaw asked the Trustees if they would like to renew the contract with Supermedia to have the township name listed in bold in the phonebook at a cost of $426 per year.

The Trustees agreed they do not want to renew the contract with Supermedia for a bold listing.

Gary Mortus made a motion to adjourn the meeting. Matt Montowski seconded the motion.
All voted aye. Meeting adjourned at 8:25 p.m.

______________________________ _____________________________
William Rofkar, Chairman Karen Shaw, Fiscal Officer