Catawba Island Township Board of Township Trustees
Meeting Minutes
November 13, 2012
The regular business meeting of the Catawba Island Township Board of Township Trustees was called to order by Chairman William Rofkar on Tuesday, November 13, at 7:30 p.m. in the conference room.
In attendance were Gary Mortus, Matt Montowski, William Rofkar, Karen Shaw, Dan Barlow, John Gangway, Bob Snyder, Michael Prosser, Brent Millinger, Randy Riedmaier, Reggie Langford, and Jack DeVore.
The Pledge of Allegiance was recited by all.
The minutes were read from the October 23 regular meeting of the Board of Township Trustees. Gary Mortus made a motion to approve the October 23 meeting minutes as presented. Matt Montowski seconded the motion. All voted aye. Motion carried.
Matt Montowski made a motion to approve and pay the bills, including the last payroll, in the amount of $64,083.86. Gary Mortus seconded the motion. All voted aye. Motion carried.
Correspondence
Two emails from John Rupert were read regarding an incident at the township West Harbor Boat Launch. He was the driver of a vehicle pulling a trailer and sailboat when the mast of the sailboat hit overhead wires. In his letter John Rupert requested the township waive the cost for repairs to the electrical lines.
Karen Shaw said an invoice for the repairs was submitted to John Rupert’s insurance.
An invitation from the Ottawa County Transportation Agency to attend the Ribbon Cutting Ceremony and Open House Wednesday, November 21, for the new OCTA transit facility.
A letter of appreciation from Sr. Project Manager Greg McCormick of Cold Spring Memorial Group for their opportunity to service Catawba Island Township. Also enclosed was a procedure manual for the 360 Niche Memorial Shelter columbarium project.
Fiscal
Fiscal Officer Karen Shaw presented the October financial reports and bank reconciliation and there were no questions or concerns.
Maintenance
Maintenance Supervisor Dan Barlow said the leaf vac has been repaired and the asphalt project on C Street is also complete.
Dan Barlow said he is waiting to hear back from Erie Blacktop regarding repairs needed on the cracks on the tennis courts at Heigle Park.
Dan Barlow presented two quotes from DeAngelo Brothers for weed control spraying along Rock Ledge, at the Marina, and at the ditch pump area. One quote was for $2,750 per year and the other for $650 per year. The prices would be the same each year for three years.
The Trustees felt the quote needed a better description of the areas being covered and questioned the price as it was more than the price paid for the past three years. Dan Barlow agreed to contact DeAngelo Brothers concerning the quote.
A brief conversation took place regarding the letter from John Rupert and the incident at West Harbor Boat Launch. Dan Barlow said there were no other complaints that day at the ramp. He said the gentleman exited the ramp and drove out the “in” road which is why he tried to cross over and then hit the overhead wires. Dan Barlow said the overhead wires are approximately 30 feet high.
The Trustees agreed John Rupert is responsible for the repairs.
Zoning
Matt Montowski said Zoning Commission Alternate Larry Cline has moved out of the township and is no longer eligible to serve on the board.
Matt Montowski made a motion to appoint Stephen Lonneman to fulfill Larry Cline’s unexpired term as Alternate on the Zoning Commission. Gary Mortus seconded the motion. All voted aye. Motion carried.
Matt Montowski made a motion to pay members of both zoning boards a stipend of $50 for their attendance at the zoning training session to be held at the township on November 28 and also provide a meal for those in attendance. William Rofkar seconded the motion. All voted aye. Motion carried.
There were a total of six zoning permits issued and one variance for the month of October and one zoning book purchased with a total of $412.48 collected in fees.
New Business
Mike Prosser presented a request for a minor deviation on behalf of Catawba Bay Subdivision. He said on May 18, 2012 a minor deviation was approved by the Trustees for an area of the Planned Unit Development from eight units to six units. He said now they are requesting to add a two unit building which would provide a density equal to the approved PUD.
Karen Shaw read a letter submitted by Zoning Inspector Walter Wehenkel regarding the minor deviation request by Catawba Bay. In the letter Walter Wehenkel states he agrees there will not be an increase in density, however, he can not find approved PUD plans that include the land area upon which the two proposed units will be constructed. He also states in the letter if copies of the approved PUD including the land area exist and are presented he would recommend proceeding with the minor deviation request.
Gary Mortus made a motion to approve the minor deviation request by Catawba Bay with the restriction that the developer or his designee sit down with Walter Wehenkel and review the meets and bounds of the description of the PUD to in fact verify that the parcel is part of the original PUD. Matt Montowski seconded the motion. All voted aye. Motion carried.
Brent Millinger, a Representative from Western & Southern Life, asked the Trustees if he could present some information regarding critical illness insurance.
The Trustees asked Brent Millinger to leave information regarding the critical illness insurance and said they would contact him in January.
Gary Mortus made a motion to pay for the expenses for the Trustees and Fiscal Officer to attend the 2013 Ohio Township Association Conference in Columbus. Matt Montowski seconded the motion. All voted aye. Motion carried.
The Trustees agreed regular concrete, not stamped concrete, will be used for the perimeter sidewalk of the columbarium project.
Matt Montowski said he met with Rick Bryan of the Black Swamp Conservancy during his annual monitoring visit. He said three members of the Park Board were also present and shared with him the Cedar Meadow Preserve Five Year Management Plan.
The Trustees agreed to move the final regularly scheduled Board of Trustees meeting for 2012 from Tuesday, December 25 at 7:30 p.m. to Thursday, December 27, at 9:00 a.m. and discuss their annual reorganization items for 2013 at that time.
Gary Mortus made a motion to adjourn the meeting. William Rofkar seconded the motion.
All voted aye. Meeting adjourned at 8:40 p.m.
______________________________ _____________________________
William Rofkar, Chairman Karen Shaw, Fiscal Officer
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