Minutes: December 27th, 2012

Catawba Island Township Board of Township Trustees

Meeting Minutes

December 27, 2012


The regular business meeting of the Catawba Island Township Board of Township Trustees was called to order by Chairman William Rofkar on Thursday, December 27, at 9:00 a.m. in the conference room.

In attendance were Gary Mortus, Matt Montowski, William Rofkar, Karen Shaw, Dan Barlow, Bob Rogers, John Gangway, and Randy Riedmaier.

The Pledge of Allegiance was recited by all.

The minutes were read from the December 11 regular meeting of the Board of Township Trustees. Gary Mortus made a motion to approve the December 11 meeting minutes as amended. Matt Montowski seconded the motion. All voted aye. Motion carried.

Matt Montowski made a motion to approve and pay the bills, including the last payroll, in the amount of $148,613.97. Gary Mortus seconded the motion. All voted aye. Motion carried.


Correspondence

The following correspondence was received by the township and read:

Notifications from the Ottawa County Sanitary Engineering Department regarding a recent survey conducted at various township locations and the requirement of a backflow preventer at several of those locations.

A reminder from the Ohio EPA of the compost facility Annual Report deadline.

A letter from Medical Mutual regarding the Annual Notification of the Women’s Health and Cancer Rights Act of 1998.

A letter from Frank Harmon of the Ohio Insurance Services Agency regarding the Health Insurance Renewal.


Maintenance

Maintenance Supervisor Dan Barlow submitted a request for a Magna-Trak locator for $649 plus freight from Tuffman Equipment. He said the detector is for use in the cemetery.

The Trustees approved the purchase of the metal detector.

Dan Barlow said he is interested in trading in the John Deere Tractor for a new one in 2013. He said the cost with trade-in would be approximately $20,000.


Fire and Safety

Fire Chief John Gangway said Dan Barlow and Will Moore volunteered to be member representatives for the Volunteer Fire Fighters’ Dependants Fund Board and Ron Bauman agreed to be the civilian representative.

The Trustees agreed Dan Barlow, Will Moore and Ron Bauman shall serve as representatives for the Volunteer Fire Fighters’ Dependants Fund Board.

The Trustees agreed Gary Mortus and Matt Montowski will be the Legislative Authority for the Volunteer Fire Fighters’ Dependants Fund Board.


Police

Police Chief Bob Rogers said he would like to replace a police vehicle in 2013. He said the approximate cost would be $35,000.

Bob Rogers said he is interested in purchasing three tasers including holsters for the police department with an approximate cost of $3,200. He said two tasers would be used when two officers are on duty at the same time and one would serve as a backup.

Bob Rogers said he would like to upgrade the department’s firearms by replacing some of the current firearms and possibly purchasing a riffle which the department does not currently have. He said the cost would be approximately $2,500.


New Business

Gary Mortus made a motion to approve the additional purchase of stamped concrete for $4,000 for the columbarium project contracted with Cold Spring Granite. Matt Montowski seconded the motion. All voted aye. Motion carried.

Gary Mortus said he is in favor of renewing the health insurance and moving to the $3,000 deductible plan as recommended by Frank Harmon.

Gary Mortus made a motion to approve the new level of insurance deductible through Ohio Insurance Services Agency. Matt Montowski seconded the motion. All voted aye. Motion carried.

The Trustees agreed to proceed with the Rittenhouse Subdivision roadwork project in 2013 including East Weyhe Road, Haven Lane, and Meadow Lane according to the estimates provided by the County Engineer’s Office for approximately $51,000.

Karen Shaw gave a brief cemetery report which included the sale of 41 sites year to date totaling $13,850. She also said there were 22 burials in 2012.



Reorganization

Chairman William Rofkar turned the meeting over to Fiscal Officer Karen Shaw for the purpose of electing a Chairman and Vice Chairman for 2013.

Karen Shaw asked for nominations for Chairman. William Rofkar nominated Gary Mortus for Chairman for the next calendar year and Matt Montowski for Vice Chairman. Matt Montowski seconded the nomination. There being no further nominations William Rofkar voted aye,
Gary Mortus, voted aye, and Matt Montowski voted aye.

Karen Shaw declared Gary Mortus Chairman and Matt Montowski Vice Chairman for 2013. The meeting was turned over to new Chairman Gary Mortus.

The Trustees agreed the Township meeting dates and times will remain the same at 7:30 p.m. the second and fourth Tuesdays of each month.

The Trustees agreed to keep oversight of the following departments the same:
Matt Montowski, Zoning; William Rofkar, Police and Fire; Gary Mortus, Cemetery and Roads.

The Trustees agreed Matt Montowski will remain on the Regional Planning Board and Gary Mortus will continue as the alternate. William Rofkar will remain on the Ottawa County 911 Advisory Board and the Port Clinton City School Business Advisory Board. Gary Mortus will attend the Ottawa County Health Department annual meeting.

Matt Montowski made a motion to appoint Curtis Baxter and Stephen Lonneman to the Zoning Commission as alternates for a one year term in 2013. William Rofkar seconded the motion. All voted aye. Motion carried.

Matt Montowski made a motion to appoint Jack Zeigler and Shelly Stively to the Board of Zoning Appeals as alternates for a one year term in 2013. William Rofkar seconded the motion. All voted aye. Motion carried.

Matt Montowski made a motion to appoint Ron Wiseman to the Zoning Commission for a five year term beginning in 2013 and Bryan Baugh to the Board of Zoning Appeals for a five year term beginning in 2013. William Rofkar seconded the motion. All voted aye. Motion carried.

The Trustees agreed to continue paying members of the Zoning Commission and Board of Zoning Appeals a mileage and meeting allowance of $50 per meeting.

Matt Montowski made a motion to appoint Meridith Beck, John Smothers, Reggie Langford and Brad Schwan to the Park Board for a one year term in 2013. William Rofkar seconded the motion. All voted aye. Motion carried.

Matt Montowski made a motion to adopt the 2013 IRS standard mileage rate of 56.5 cents per mile. William Rofkar seconded the motion. All voted aye. Motion carried.

William Rofkar made a motion to provide health care to all eligible township employees and elected officials in 2013. Matt Montowski seconded the motion. All voted aye. Motion carried.


William Rofkar made a motion to keep the current cemetery fee schedule, zoning fees, and community hall rental fees the same for 2013. Matt Montowski seconded the motion. All voted aye. Motion carried.

The Trustees agreed to keep the police clothing allowance for the township police department the same for 2013.

The Trustees agreed to keep the Fire Fighter and EMS gas allowance and stipend the same for 2013. Matt Montowski seconded the motion. All voted aye. Motion carried.

Matt Montowski made a motion to approve Ohio Edison as our provider of electrical energy for 2013. William Rofkar seconded the motion. Vote on motion: Matt Montowski, aye; William Rofkar, aye; Gary Mortus, abstained. Motion carried.

The Trustees agreed to discuss the possibility of adding an additional part time police officer in 2013.

Matt Montowski made a motion to increase all full time and part time employee wages by 3% effective the pay period beginning December 31, 2012. The increase excludes casual labor. William Rofkar seconded the motion. All voted aye. Motion carried.

The Trustees agreed the casual labor wage for part time snow plow personnel, and other casual labor as needed, will remain the same at $14.00.

The Trustees agreed Ernest Wylie will continue working as casual labor as needed including, but not limited to, mowing the cemetery.

Matt Montowski made a motion to adjourn the meeting. William Rofkar seconded the motion.
All voted aye. Meeting adjourned at 10:15 a.m.





______________________________ _____________________________
Gary Mortus, Chairman Karen Shaw, Fiscal Officer

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