Minutes: February 23rd, 2010

Minutes – Meeting – February 23, 2010

The regular business meeting of the Catawba Island Township Board of Trustees was called to order by chairman Gary Mortus at 7:30 p.m. on February 23, 2010 in the conference room. The Pledge of Allegiance was recited by all.

In attendance: Gary Mortus, William Rofkar, Matt Montowski, Pat Cerny, John Gangway, Jack DeVore, Reggie Langford, Robert Snyder, Brian Snyder, Keith Fisher, Edwina Minor and Robert Rogers.

Pat Cerny read the minutes of the February 9th business meeting and the minutes of the Special Meeting of February 2, 2010. Gary Mortus asked the audience for their opinion on the reading of the minutes aloud. William Rofkar made a motion to approve the minutes of the February 9th meeting seconded by Matt Montowski. All voted aye. William Rofkar made a motion to approve the minutes of the Special Meeting of February 2, 2010 seconded by Matt Montowski. There is a correction on the third page; Matt Montowski states there is 150 boats stored, and on the website it states there are 150 boats, there are 50 boats brokeraged. Approve the minutes as amended. William Rofkar, aye; Matt Montowski, aye, Gary Mortus, aye.

William Rofkar made a motion to approve and pay the bills in the amount of $30,031.84 seconded by Matt Montowski. William Rofkar, aye, Matt Montowski, aye, Gary Mortus, aye. (The payment register is attached)

Correspondence included: Letter from Chris Redfern intended to serve as application of his interest to serve as a member of the Ottawa County District Board of Health with a resume attached.

Time Warner Cable to Gary Mortus informing that the office will be relocating to 2853 East Harbor Road as of March 15, 2010.

Ottawa, Sandusky, Seneca County Joint Solid Waste District survey of District businesses to be completed by March 31st.

Patrick D. Adkins, Port Clinton City Schools Superintendent and Port Clinton Mayor, Debbie Hymore-Tester requesting our assistance in the funding of the School Resource Officer in the Port Clinton City Schools. Catawba’s appropriate share is $7,867.00.

Invitation to the 2010 Agricultural Community Breakfast, March 26, 8:00 a.m., St. Johns Luthern Church in Oak Harbor.

The American Red Cross to update our Shelter Agreement and Shelter Survey regarding the Community Hall which would be used for shelter in case of a disaster.

The Ottawa Soil and Water Conservation District providing townships with a discount to purchase trees that are described on a order form.

2009 Annual Report from the Ottawa County Visitors Bureau along with a copy of their new Travel Planner.

Edwina Minor stated she is a Yoga instructor and had rented the Community Hall
last year for classes and then took a break and would like to get back into it and rent it every Monday morning and Monday evening at a reduced rate as she does not use the kitchen or any of the furniture. William Rofkar stated if we can get a long term agreement, he would not have a problem reducing the rate. Ms. Minor also requested the use of the room for an occasional one-on-one lesson if the room is available and she would call for the room. Gary Mortus made a motion to rent the space for $25.00 on Mondays for a six-month period and to be vacated if the community has any other activities that would have precedence seconded by William Rofkar. All voted aye. The second part of the request will be revisited.

Police Chief Robert Rogers reported the new car is on the road and the cameras are ordered.

Reggie Langford voted not in favor of reading the minutes out loud. William Rofkar stated he likes to have the minutes read out loud so people can hear what we are approving. The minutes are then put on the website after approval.

Keith Fisher asked if the Trustees see the minutes before the meeting and William Rofkar stated they do. Keith Fisher stated reading the minutes is time-consuming.
William Rofkar stated the minutes are for the benefit of the audience.

Robert Snyder likes to have the minutes read. Jack DeVore also likes to have the minutes read. Reggie Langford changed his mind and the minutes can be read.

William Rofkar stated Karen Shaw presented the Trustees with a cemetery report that is available for anyone to look at.

William Rofkar stated he would like to purchase some trees provided by the Ottawa Soil and Water Conservation District and our maintenance department would plant them.

William Rofkar made a motion to approve the funds in the amount $7,867.00 for the School Resource Officer program seconded by Matt Montowski. William Rofkar, aye; Matt Montowski, aye; Gary Mortus, aye.

Matt Montowski provided the Trustees with the Agenda from the February 16 Ottawa Regional Planning Commission meeting minutes from January 19th. Matt Montowski stated that the Ottawa County Sanitary Engineer stated that Homeland Security is requiring the township to put a fence around the water tower. Gary Mortus stated it is the County’s water tower and they will be putting the fence around it if it needs to be fenced.

Matt Montowski received an e-mail from Attorney, John Kocher stating he had heard from Sam Lowrey indicating they are working hard to come up with an accurate parking plan and in order to accomplish this they have ordered a survey which will take four to five weeks, depending on the weather, and when the information is received the site visit will be scheduled and review the results.

Pat Cerny stated she received a call that the Marine Max survey is being done this week.

The commercial dumping permit is still in the thought process regarding yard waste. Discussion followed. There will also be a meeting with the local landscapers scheduled in the near future.

Matt Montowski would like the Zoning Office to give a monthly report and he would also like the Zoning Office to notify the Trustees as soon as the BZA or the Zoning Commission knows they are having a meeting.

Updating the Handbook was discussed again and the Trustees will proceed.

There will be training for the two Zoning boards in the near future set up by Matt Montowski.

Matt Montowski stated we have a Public Records Retention Policy in place and we are required to retain all e-mails for the township indefinitely and we do not have a server that will do that for us. There is a box that the e-mails can be retained in. A quote was received from Tom Wittig that complies with the Ohio Revised Code for $4600.00 which is used by local governments. Other sources will be looked into. Gary Mortus stated we should contact Mark Mulligan for further advice.

Gary Mortus stated as a note from the one minutes, the aggregation discount is only on generations, not on the total bill as the minutes stated. Gary Mortus stated in working with Dan Barlow and the beet juice person, a news release will be presented to the residents so they understand the product that is going on the roads
and the residue that is left on the roads is not harmful and that we are having much success with this program. The salt saving is also very substantial.

Gary Mortus stated in regard to the Health Department meeting in March, what we need to do, as we have the letter from Mr. Redfern, give some decision as to who we want to make a recommendation who we want to appoint. Mr. Milefchik called Gary Mortus and asked to be considered. Gary Mortus also received a call from William Van der giessen and he stated after reviewing everything with the Auditor,
nothing was done that was illegal with Mrs. Osborne. The two will be invited to attend the next Trustee meeting.

Gary Mortus also stated a copy of the motion to participate in the school officer program should be sent to Pat Adkins and the Mayor.

William Rofkar made a motion to adjourn seconded by Matt Montowski. All voted aye. 9:05p.m.

Chairman_____________________Fiscal Officer______________________