Minutes: May 10th, 2011

Catawba Island Township Records Commission

Meeting Minutes

May 10, 2011

The Catawba Island Township annual Records Commission meeting was called to order by Chairman Matt Montowski on Tuesday, May 10, 2011 at 7:30 p.m. in the conference room.

In attendance were Gary Mortus, William Rofkar, Matt Montowski, Karen Shaw, John Gangway, Dan Barlow, Sandy Burt, Joe Bires, Bob Martin, Alex Greene, Jack DeVore and Reggie Langford.

Matt Montowski presented the Board and Fiscal Officer with information regarding records retention. He stated the township must maintain records and that nothing can be thrown out unless the Records Commission makes a resolution, talks about it in a Records Commission meeting or puts together a records retention schedule. Matt Montowski explained a records retention schedule is a list identifying what can be thrown out and when.

Matt Montowski said he sees a need for a records retention schedule. He said he feels it is something the township should work on.

Matt Montowski said he would like to incorporate future Records Commission meetings with the annual Reorganization Meeting. The Trustees agreed to discuss records retention further
at that time.

William Rofkar said if the Records Commission gets to a point where we would like to
dispose of records we will follow the criteria laid out to do so. Gary Mortus agreed.

Gary Mortus made a motion to adjourn the Records Commission meeting. William Rofkar seconded the motion. All voted aye. Meeting adjourned at 7:35 p.m.

______________________________ ______________________________
Matt Montowski, Chairman
Karen Shaw, Fiscal Officer