Minutes: September 27th, 2011

Catawba Island Township Board of Township Trustees

Meeting Minutes

September 27, 2011

The regular business meeting of the Catawba Island Township Board of Township Trustees was called to order by Chairman Matt Montowski on Tuesday, September 27, at 7:30 p.m. in the conference room.

In attendance were Matt Montowski, William Rofkar, Gary Mortus, Karen Shaw, Dan Barlow, John Gangway, Bob Rogers, Kris Ruble, Julie Bath, Bryon Evans, Reggie Langford,
Jack DeVore, Jeff Woitha, and Judy Callihan.

The Pledge of Allegiance was recited by all followed by a moment of silence for our troops.

The minutes were read from the September 13 meeting of the Board of Township Trustees. Gary Mortus made a motion to approve the September 13 meeting minutes as amended. William Rofkar seconded the motion. All voted aye. Motion carried.

William Rofkar made a motion to approve and pay the bills, including the last payroll, in the amount of $75,595.99. Gary Mortus seconded the motion. All voted aye. Motion carried.


The following correspondence was received by the township and read:

A request from a resident to sell back three cemetery spaces to the township.

A copy of a letter sent from Mayor Debbie Hymore-Tester to Port Clinton Auditor Larry Hartlaub requesting a refund be sent to Catawba Island Township for 45% of the original donation Catawba Island Township made to support the Cops in School Program that has been terminated. A refund check was enclosed.

A letter from the Cuyahoga County Fiscal Officer requesting a refund from the township in the amount of $16.22. Enclosed were settlement documents to reflect when Catawba Island Township received Estate Tax(s) for the estates listed that had refund(s) issued resulting in the negative balance.

A letter from Ottawa County Sheriff Robert Bratton thanking all township trustees for their support, assistance, and guidance in working with him confronting issues within Ottawa County.

An invitation to the Cornerstone Laying Ceremony at Port Clinton Middle School Saturday, October 8, 2011 at 1 p.m.

Notice from the Ottawa County Township Association of the quarterly meeting Thursday, October 27, at the Salem Township Hall.

Notifications from both CareWorks and the Bureau of Workers’ Compensation regarding an injury claim for a township employee.

A letter from Frank Harmon, Ohio Insurance Services Agency, Inc., including the VFIS Accident and Sickness renewal.


Maintenance Supervisor Dan Barlow said Muggy Road has been resurfaced and the maintenance crew will berm it soon. He said a hydraulic line on the bottom of the maintenance truck broke and it needs repaired before they can continue.

Dan Barlow said he received bids for grinding the yard waste twice. He said the second grind will be done with a smaller screen. Dan Barlow said David Price Metal Services quoted a price of $8,970 for the project and Barnes Nursery quoted $11,300.

Gary Mortus made a motion to contract with David Price Metal Services for the compost grinding for $8,970. William Rofkar seconded the motion. All voted aye. Motion carried.

Dan Barlow said he is in the process of talking to Danbury Township to use their crack sealing machine. He said they have a few areas they would like to fix before winter. Dan Barlow said they were going to trade some of our rubber material for the use of their machine.

Dan Barlow said they have begun the leaf pickup program and will finish picking up whatever brush is lying around. He said they will be done picking up brush unless leaf pickup slows down and allows them to get back to it. Dan Barlow also said they are gearing up for the winter season and the snowplow is ready to go.

Dan Barlow asked if he could purchase a new hose for the leaf vac. He said they get about a year and a half out of a hose. Gary Mortus suggested purchasing two hoses so there will be a back up available. Matt Montowski asked about a more durable hose. Dan Barlow said they do make a more heavy duty hose but it is so rigid it will not bend where they need it to bend.

Fire and Safety

Fire Chief John Gangway said he confirmed with the Solid Waste District that they are going to participate in the Prescription Drug Collection Program Saturday, October 29, at the Catawba Island Township Fire Station from 10 a.m. to 2 p.m. He said a police officer will be on site as required.

John Gangway said the first Community Emergency Response Team (CERT) class will be Wednesday, October 5, at the Ottawa County Resource Center from 6 to 9 p.m.

John Gangway said the Fire Department met with a vendor regarding new turnout gear.


Police Chief Bob Rogers said the new police car is in at Statewide Ford. He said they picked up the 2008 trade in vehicle on Monday and are in the process of transferring the equipment.

Other Business

Kris Ruble, District Coordinator for Aflac, gave a brief overview of Aflac policy benefits. He said there is no cost to the company and Aflac policies are 100% voluntary. He said they would like to set up informational meetings with employees to see if anyone would be interested.

William Rofkar said he thought it would be good to set up meetings in two or three months.
Gary Mortus said he thought it was a good opportunity to let the employees know it is out there on a voluntary basis.

Gary Mortus said he spoke with Allied Waste regarding the new recycling program. He said Allied Waste informed him they had trouble getting the necessary containers but anticipate rolling out the new program within the next month.

William Rofkar said he researched telephone service providers and recommends the township switch from Frontier to Ohio Telecom. He said he has Ohio Telecom at his residence and he has talked to others who have the same service. William Rofkar said he has found the service to be reliable and the savings significant. He said the township would realize a savings of approximately $220 a month for the same service at all township buildings. William Rofkar said the service includes wireless internet at the Community Hall and free long distance service for an additional savings of $40 a month. He said there would be a one time charge of $750 for equipment and installation. William Rofkar also said our existing DSL lines would remain the same and would not impact the phone service.

The Trustees agreed to switch telephone service provides for all township buildings.

Fiscal Officer Karen Shaw said Jen Moore requested use of the Community Hall for her Brownie troop meetings one hour twice a month.

The Trustees agreed Jen Moore could use the Community Hall for her Brownie troop meetings and waived the rental fee.

Karen Shaw said there has been a change in the law recently allowing The Beacon to print Legal Notices. She said she called The Beacon for a price quote to publish Legal Notices and found a significant savings would be realized if the township published Legal Notices in The Beacon.

Matt Montowski said his concern is the two week zoning notice requirement and The Beacon is only published on Thursdays.

William Rofkar said he would like to see us publish in The Beacon whenever possible and if a certain circumstance does not allow it then use the News Herald. The Trustees agreed.

Karen Shaw gave an update on the Wellness Program participation by township employees and spouses.

Matt Montowski said there will be a Zoning Commission meeting on October 19.

Gary Mortus made a motion to adjourn the meeting. William Rofkar seconded the motion. All voted aye. Meeting adjourned at 8:20 p.m.

______________________________ _____________________________
Matt Montowski, Chairman Karen Shaw, Fiscal Officer