Minutes: October 25th, 2011

Catawba Island Township Board of Township Trustees

Meeting Minutes

October 25, 2011

The regular business meeting of the Catawba Island Township Board of Township Trustees was called to order by Chairman Matt Montowski on Tuesday, October 25, at 7:30 p.m. in the conference room.

In attendance were Matt Montowski, William Rofkar, Gary Mortus, Karen Shaw, Dan Barlow,
John Gangway, Jack DeVore, Robert Martin, Robert Christiansen, Brittany Christiansen, Judith Callihan, Jeff Woitha, Reggie Langford, Meridith Beck, and John Smothers.

The Pledge of Allegiance was recited by all followed by a moment of silence for our troops and in memory of Robert Schroeder, former Catawba Island Township Trustee and Volunteer Fire Department member.

The minutes were read from the October 11 meeting of the Board of Township Trustees.
Gary Mortus made a motion to approve the October 11 meeting minutes as presented.
William Rofkar seconded the motion. All voted aye. Motion carried.

William Rofkar made a motion to approve and pay the bills, including the last payroll, in the amount of $37,505.97. Gary Mortus seconded the motion. All voted aye. Motion carried.


The following correspondence was received by the township and read:

A letter from Bob and Kathy Walls concerning the property at 2009 NW Catawba Road. In the letter it was stated that due to the lack of mowing the grass has been overtaken by weeds which are several feet in height.

William Rofkar said he noticed the property was being mowed earlier in the day. The Trustees agreed to review the situation to see that the property is mowed or a letter will be sent to the property owner.

A letter from Walter Wehenkel recommending the Trustees adopt a procedure for authorizing reasonable accommodation. An example where a reasonable accommodation may be needed would be in the construction of a handicapped ramp to serve a home.

The Trustees agreed to have the application and guidelines put into a written format for consideration. The Trustees also agreed to serve as a review board for the applications.

A letter from Ruth Dyke, former Human Resources Director for Ottawa County, regarding updating the township’s personnel and policies manual. In addition, a second letter was received from Ruth Dyke detailing how the work process would flow if she were hired to update the township’s personnel and policies manual.

A letter from Ohio Insurance Agency regarding the February 2012 Renewal.

A follow up email from Bryon Evans and Julie Bath, Licensed Insurance Agents representing Aflac, requesting a date and time to speak with township employees about Aflac.

The Trustees agreed to follow up with an Aflac meeting after the first of the year.

A notice from the Joint Solid Waste Management District regarding tire recycling for townships, cities, and villages and associated public agencies located within the District.
It is not to be used for tires from residents or employees.

Notification from the Ottawa County Board of Elections regarding the precinct set up for the General Election on Tuesday, November 8.

A letter from the Ottawa Soil and Water Conservation District. Enclosed was a brochure explaining who they are and what they do.


Fiscal Officer Karen Shaw said a net receipt of $2,017,886.90 was received from the Ottawa County Auditor for estate tax.

William Rofkar made a motion to approve a supplemental appropriation of $25,000 from 1000-330-360 Contracted Services to 1000-110-314 Tax Collection Fees for additional estate tax administration fees. Gary Mortus seconded the motion. All voted aye. Motion carried.

Fire and Safety

Fire Chief John Gangway said he would like to renew the maintenance contract for the breathing air compressor and cascade system which is done annually. He said it is due at the end of the year and the cost is $904 for four inspections and filter replacements.

The Trustees agreed the fire department could renew the maintenance contract.

John Gangway said the Ford garage is still trouble shooting the steering problem on squad 227. He said the problem has been narrowed down to the steering gear box or the hydraulic pump. John Gangway said if the problem is not resolved soon he would like to take it to another vendor. The Trustees agreed.


Maintenance Supervisor Dan Barlow said the oil tank on the 2003 dump truck has developed multiple leaks. He said Transmissions Unlimited gave him a price of $575 for the oil tank and installation of the tank.

The Trustees agreed the 2003 dump truck could be repaired by Transmissions Unlimited.

Dan Barlow said they are also doing the normal leaf pick up and brush pick up as time allows.

Dan Barlow said they are in the process of crack sealing any streets they can now as long as the weather holds. He said they are utilizing the truck borrowed from Danbury to do the work.

Dan Barlow said the deicer equipment for the larger truck should be in within the week. He said they purchased equipment for the smaller truck from Tractor Supply Company and were able to save on the cost. He said the tank is installed and ready to go.

Dan Barlow said the work on the pavilion at Heigel Park is completed and it turned out good. He said they will have to go in and put weep holes in the bases because the tubes in the roof hold water.

Dan Barlow said they pulled two docks out of the marina for winter. He also said the restrooms at the Marina and at Heigel Park will be closed within the week.


Matt Montowski said there is a new office at Boaters Point Marina and they did not apply for a zoning permit. He said Zoning Inspector Walter Wehenkel is pursuing the matter.

Matt Montowski said Walter Wehenkel currently works two half days and would like to work a few more hours per week to complete zoning inspections.

The Trustees agreed the Zoning Inspector could work additional hours as necessary.

Matt Montowski said there will be a Public Hearing one half hour prior to the next regular Trustee meeting on Tuesday, November 8, to hear a rezoning case.

Other Business

Dan Barlow asked the Trustees if he could use of the Community Hall on November 10 for the annual Marine Corp birthday celebration.

The Trustees agreed he could have use of the Community Hall for the celebration.

Park Board members John Smothers and Meridith Beck thanked the Trustees for the additional tractor and maintenance personnel for the annual mowing of the Cedar Meadow Preserve. John Smothers said Ted Day did a great job with the new tractor and the mowing was completed in a day and a half.

John Smothers said Brad Schwan has expressed interest in being on the Park Board and they would like to recommend him for a position.

Gary Mortus made a motion to make the Park Board a five person Park Board and appoint Brad Schwan a new Park Board member. William Rofkar seconded the motion. All voted aye. Motion carried.

The Trustees agreed to put a notice in the newspaper for additional Park Board members.

Robert Martin said the opening of the Portage Resale Center, located at 3260 E. State Road across from the airport, was very successful. He said they are open Monday, Wednesday and Friday from 10 a.m. to 3 p.m. and they need volunteers in addition to donations of clothes and household goods, etc.

Reggie Langford said all the restaurants in Ottawa County will provide a ten percent discount to veterans for their meal on Veterans Day.

Gary Mortus said he would like to pass a resolution authorizing Catawba Island Township to participate in the State of Ohio Cooperative purchasing Program. William Rofkar seconded the motion. All voted aye. Motion carried.

Gary Mortus said he would like to make a motion for the township to preregister and pay for the elected officials to attend the 2012 Ohio Township Association Winter Conference. William Rofkar seconded the motion. All voted aye. Motion carried.

Gary Mortus said he has been pleased with our health insurance and does not see any reason to make any changes at this time. William Rofkar and Matt Montowski agreed.

William Rofkar said the telephone lines have been switched over to Ohio Telecom.

The Trustees agreed to use the personnel and policies manual the Ohio Township Association offers as a sample to compare with the township’s current manual and update the current manual as agreed upon during a work session(s).

Gary Mortus made a motion to adjourn the meeting. William Rofkar seconded the motion.
All voted aye. Meeting adjourned at 8:16 p.m.

Matt Montowski, Chairman
Karen Shaw, Fiscal Officer