Minutes: May 22nd, 2012

Catawba Island Township Board of Township Trustees

Meeting Minutes

May 22, 2012

The regular business meeting of the Catawba Island Township Board of Township Trustees was called to order by Chairman William Rofkar on Tuesday, May 22, at 7:30 p.m. in the conference room.

In attendance were Matt Montowski, Gary Mortus, William Rofkar, Karen Shaw, Dan Barlow, John Gangway, Bob Rogers, Dale Gottfried, Laurie Weinberg, Paul Shaw, Lawrence Holland, Pete Weimer, Randy Riedmaier, and Jack DeVore.

The Pledge of Allegiance was recited by all.

The minutes were read from the May 8 regular meeting of the Board of Township Trustees. Gary Mortus made a motion to approve the May 8 meeting minutes as amended.
Matt Montowski seconded the motion. All voted aye. Motion carried.

Matt Montowski made a motion to approve and pay the bills, including the last payroll, in the amount of $47,199.32. Gary Mortus seconded the motion. All voted aye. Motion carried.


The following correspondence was received by the township and read:

A letter from Paul Shaw, Campus Administrator at The Vineyard on Catawba, regarding a request for a minor deviation to their existing Planned Unit Development. The project developer is Ohio Presbyterian Retirement Services. The request is to build a 40’ by 60’ maintenance building 100 feet from the east end of the Concord Apartments versus the previously approved 40 feet from the end of the Concord Apartments. The request does not change the density of The Vineyard on Catawba PUD or the amount of green space.

Matt Montowski made a motion to approve the minor deviation as presented by The Vineyard on Catawba. Gary Mortus seconded the motion. All voted aye. Motion carried.

A letter from Michael Prosser, Prosser and Associates, regarding a request for a minor deviation to the Catawba Bay Subdivision PUD. The request is to modify the approved PUD which has two buildings with four units to three buildings with two units. This is a decrease of two units for the overall development.

Matt Montowski made a motion to approve the minor deviation submitted by Catawba Bay as presented. Gary Mortus seconded the motion. All voted aye. Motion carried.

A letter from the Federal Emergency Management Agency, in cooperation with the U.S. Army Corp of Engineers, the Association of State Floodplain Managers, and other partners regarding a comprehensive study of flood hazards being conducted for Lake Erie coastal communities and along the Unites States shoreline in other areas of the Great Lakes system. An invitation was extended to attend one of three technical workshops planned for Ohio and Michigan Lake Erie coastal communities. Locations, dates, and times for the workshops were included.

Notification that the Lake Erie Shore Erosion Management Plan Public Meeting scheduled for May 17 at the Ida Rupp Public Library in Port Clinton was canceled.

A letter from Michael Reiser of the Ohio Environmental Protection Agency, regarding recently revised composting facility regulations that apply to our Class IV composting facility. The regulations became effective on April 2, 2012.

A letter from Tyler Madeker of the Ohio Environmental Protection Agency, regarding his inspection of our compost facility on April 27, 2012. It was noted the Log of Operations was not able to be inspected at the time as no one was onsite at the time of his inspection. Also noted was the composting area appeared to be maintained appropriately. The pile was limited to yard waste and was free of visible solid waste at the time of inspection.

A letter from Dean Spangler expressing his gratitude toward Catawba Island Police and Volunteer Fire Department personnel for their service when they responded to an accidental occurrence at his residence recently. It was noted their response was swift, professional, and very compassionate.

Fire and Safety

Fire Chief John Gangway said department personnel are being fitted for turnout gear.

John Gangway said all the countertops and cabinets have been installed at the fire station and they are finishing up some minor work.

John Gangway said they replaced two batteries in the equipment truck.

John Gangway said there is a grant available through the Solid Waste District for a permanent prescription medication drop off box.

A brief discussion took place regarding the issue of a permanent drop off site. The Trustees agreed they did not wish to pursue installation of permanent drop off box at this time.


Maintenance Supervisor Dan Barlow presented quotes for soil borings in the cemetery. TTL Associates, Inc. quoted $2,895 and Bowser Morner quoted $2,875. Dan Barlow said the quote from TTL Associates was more thorough.

Gary Mortus made a motion to approve a contract with TTL Associates for $2,895 which includes more holes being bored than the other quote for $20 less. Matt Montowski seconded the motion. All voted aye. Motion carried.

Dan Barlow said the Krempa Subdivision paving project is complete and the maintenance department will be completing the berming. Dan Barlow said a catch basin on Linda Drive was accidently damaged during the project and was temporarily fixed so they could complete the paving. He said they will go back to make a permanent repair.

Dan Barlow said the paving project around the maintenance building has started and will be completed in a week or two. Dan Barlow also said he is getting price quotes for the drain repair at Gem Beach.

Other Business

Larry Holland asked if the cemetery could be mowed so that grass did not stick to the markers.

Dan Barlow said they mow with a 48” cut and the space between monuments makes it difficult. He said rain makes the situation even more challenging. Dan Barlow said on holidays they take extra care to clean off the monuments.

Larry Holland expressed concerns regarding the intersection at State Routes 53 and 163.

Gary Mortus said the Trustees also expressed their concerns but it is an Ohio Department of Transportation project.

Larry Holland asked questions regarding the use of low speed vehicles on township roads.

Police Chief Bob Rogers said he has a concern for the safety of the people in our community. He said they have made low speed vehicle traffic stops issuing warnings but no citations yet.

Bob Rogers said as long as individuals are driving in a subdivision it is reasonably safe but taking a low speed vehicle on Schoolhouse Road is a concern.

A brief conversation took place regarding the issue.

Dale Gottfried, Ohio Plan Risk Management, Inc., answered a few questions regarding township liability in the areas of Park Board members and the nature preserve, the potential use of tasers by township police officers, and township owned parks and ponds.

Laurie Weinberg, Hylant Group, discussed changes made to the township property and liability insurance coverage, answered questions, and presented the annual Ohio Plan Package Policy premium less the Advantage Credit and Safety Allowance.

Gary Mortus said he received an email from Marine Max notifying the township they have decided not to put a gate in their fence at this time as discussed at the last township meeting.

Gary Mortus made a motion to adjourn the meeting. Matt Montowski seconded the motion.
All voted aye. Meeting adjourned at 9:00 p.m.

______________________________ _____________________________
William Rofkar, Chairman Karen Shaw, Fiscal Officer