Minutes: August 14th, 2012

Catawba Island Township Board of Township Trustees

Meeting Minutes

August 14, 2012

The regular business meeting of the Catawba Island Township Board of Township Trustees was called to order by Chairman William Rofkar on Tuesday, August 14, at 7:30 p.m. in the conference room.

In attendance were Gary Mortus, Matt Montowski, William Rofkar, Karen Shaw, Dan Barlow, John Gangway, Ellis Adolph, Melissa Adolph, Brian Junkins, Anne Ashworth, Ed Stevens,
Jim Stouffer, Reggie Langford, Jack DeVore, and Randy Riedmaier.

The Pledge of Allegiance was recited by all.

The minutes were read from the July 24 regular meeting of the Board of Township Trustees.
Matt Montowski made a motion to approve the July 24 meeting minutes as presented.
Gary Mortus seconded the motion. All voted aye. Motion carried.

Gary Mortus made a motion to approve and pay the bills, including the last two payrolls, in the amount of $93,714.13. Matt Montowski seconded the motion. All voted aye. Motion carried.


The following correspondence was received by the township and read:

A card from Joe Harvey thanking the maintenance department for their help with his Eagle Scout project on the trail in the nature preserve.

A letter from the Ottawa County Sanitary Engineering Department regarding implementation of an OEPA mandated backflow program. Enclosed was notice of a Cross-Connection Control Survey required for several township locations.

An email from Wes Fletcher of Consumer Sales Solutions offering a free energy cost savings analysis and no obligation quotes.

A letter from Ottawa County Prosecuting Attorney Mark Mulligan and Ottawa County Sheriff Stephen Levorchick expressing their appreciation for the townships contribution to the Drug Task Force.

A letter from David Brunkhorst, Ottawa County Engineer, regarding the Application for Round 27, District 5 Capital Improvement Project.

A letter from Stephanie Lowe of the Ottawa County Housing Authority regarding the Moving Ohio Forward-Demolition Grant and the property located at 5563 N. Fairway Drive.

A letter from Brian Junkins regarding an unfinished barn at 3600 Surfside.


Fiscal Officer Karen Shaw presented the July financial reports and bank reconciliation and there were no questions or concerns.

Fire and Safety

Fire Chief John Gangway said 2011 was a record year for Fire and EMS runs and they are 35 runs ahead of last year at this same time. He said they are making a lot of EMS runs.

John Gangway said the department is going to have three individuals attending EMT school at Vanguard starting in September at a cost of approximately $800 per person.

John Gangway said he would like to purchase four SCBA (Self Contained Breathing Apparatus) cylinders from Fire Safety Services at $660 each for a total $2,640. He said they are made out of composite fiber that is only guaranteed for 15 years. John Gangway said they have about 30 cylinders that will come out of service around 2015 and 2016.

The Trustees agreed to the purchase of four SCBA cylinders for the fire department.

John Gangway said he is in the process of comparing replacement cell phones, service, and prices from Sprint and Verizon for the police department.


Maintenance Supervisor Dan Barlow presented quotes for mulch grinding. David Price was $12,320.75 to grind material and leave on sight and $20,250 to grind material and haul off site; Barnes Nursery was $9,800 to grind material and remove off site.

Gary Mortus made a motion to award the grinding contract to Barnes Nursery for the process and removal of all newly collected brush at the compost site for $9,800. Matt Montowski seconded the motion. All voted aye. Motion carried.

Dan Barlow said Peters Aluminum will be replacing the siding on the back of the maintenance building due to the storm damage.

Dan Barlow said he talked to Amy Drummer from Solid Waste Management in regards to the recycling containers. He said the 25 yard containers will soon be removed and they will bring in eight smaller cans. Dan Barlow said the cans will be picked up on site and emptied. He said they will not be hauled away as the containers are currently. Dan Barlow said there is a $1,000 grant available we could apply for as needed.

Dan Barlow said the International 7400 has been taken to Nollenberger for repairs and to look at relocating the RPM box from the underside of the truck to inside the cab.

Old Business

Ellis Adolph from Boy Scout Troop 360 gave an update on his Eagle Scout project. He presented estimates for four aluminum benches to be installed and pinned in concrete. Ellis Adolph said more concrete will be needed than originally thought so he will have it brought by truck from Castalia Trenching. It was also noted the two eight by six foot concrete pads will be six inches deep and flush with the ground for ease in mowing around.

Gary Mortus made a motion to proceed with financial assistance for the Eagle Scout project not to exceed $1,400. The project includes four aluminum benches to be installed between the tennis courts at Heigel Park. Matt Montowski seconded the motion. All voted aye. Motion carried.


Matt Montowski said a total of ten permits were issued and one variance for the month of July as well as two zoning books sold with a total of $1,141.80 collected in fees.

New Business

Brian Junkins said four years ago he made a complaint regarding the unfinished barn at 3600 Surfside Drive. He said the barn is a fire hazard and a health hazard. Brian Junkins said he thought there was a 30 day notice to finish the barn or tear it down. He said OSB is rotted out and tilting sideways. Brian Junkins asked if the Trustees had a right to take down the unfinished shed at the cost of the owner. He said he was curious as to way it was never enforced.

The Trustees said they will talk to the zoning inspector and look into the matter.

Ed Stevens and Anne Ashworth voiced their concerns regarding the same shed stating it was only half built and appeared to be a hazard due to the storage contents and loiterers.

Karen Shaw said bids were opened at 7:00 p.m. for the cemetery columbarium project. She said the only bid submitted was from Cold Spring Granite and their bid was $199,000. Also enclosed was a bid guaranty for ten percent of the bid amount.

William Rofkar made a motion to approve a contract with Cold Spring Granite for $199,000 for a cemetery columbarium per submitted specifications. Walter Wehenkel and Dan Barlow to review the submittals before proceeding. Matt Montowski seconded the motion. All voted aye. Motion carried.

Matt Montowski said a five year management plan for the Cedar Meadow Preserve was submitted from the Parks Board to the Trustees and also to the Black Swamp Conservancy. He said included is a mowing management plan and a section on safe herbicide handling.

Matt Montowski said a phone call was received from Sandy Schaffner of Moores Dock Road concerning erosion along the road. He said maintenance personnel filled in the area.

Matt Montowski asked about spraying along Moores Dock Road. A conversation took place regarding spraying for weeds on private property along the shoreline and Moores Dock Road. The Trustees said they will look at the area.

Matt Montowski made a motion to increase the pay of the maintenance personnel who temporarily filled in as supervisor by two dollars per hour for the time he recently served as maintenance supervisor. No second to the motion was made.

A brief conversation took place regarding the issue.

Gary Mortus made a motion to adjourn the meeting. Matt Montowski seconded the motion.
All voted aye. Meeting adjourned at 8:25 p.m.

______________________________ _____________________________
William Rofkar, Chairman Karen Shaw, Fiscal Officer