Catawba Island Township Board of Township Trustees
Meeting Minutes
October 23, 2012
The regular business meeting of the Catawba Island Township Board of Township Trustees was called to order by Chairman William Rofkar on Tuesday, October 23, at 7:30 p.m. in the conference room.
In attendance were Gary Mortus, Matt Montowski, William Rofkar, Karen Shaw, Dan Barlow,
John Gangway, Paul Shaw, Randy Riedmaier, and Jack DeVore.
The Pledge of Allegiance was recited by all.
The minutes were read from the October 9 regular meeting of the Board of Township Trustees. Matt Montowski made a motion to approve the October 9 meeting minutes as presented.
Gary Mortus seconded the motion. All voted aye. Motion carried.
The minutes were read from the October 12 special meeting of the Board of Township Trustees regarding the columbarium project. Gary Mortus made a motion to approve the October 12 special meeting minutes as presented. Matt Montowski seconded the motion. All voted aye. Motion carried.
Matt Montowski made a motion to approve and pay the bills, including the last payroll, in the amount of $71,107.01. Gary Mortus seconded the motion. All voted aye. Motion carried.
Correspondence
A letter of complaint from Molly Dodge regarding the continued dumping of grass clippings by neighbors at the cul-de-sac on North Hickory Ridge Drive.
Following a brief discussion the Trustees agreed although it is advisable clippings should remain on the individuals’ privately owned property and not transferred to the cul-de-sac, maintenance personnel will pick up the clippings periodically in the off season.
A letter from Dave Downing requesting use of the Community Hall for a family gathering on November 23, 2012.
The Trustees agreed Dave Downing could use the Community Hall and waived the fee.
A letter from Cold Spring Granite and revised drawings of the 360 Niche Shelter columbarium for review.
An invitation to attend the Port Clinton Middle School Ribbon Cutting and Community Open House on Saturday, November 10, 2012 at 10:00 a.m.
A letter from Ohio Secretary of State Jon Husted regarding Election Day November 6 and two statewide ballot issues, State Issue 1 and State Issue 2. According to the letter more detailed information on the issues can be found at www.OhioSecretaryofState.gov.
Maintenance
Maintenance Supervisor Dan Barlow said two of the glass window panes in the administration building entranceway need repaired. He said one can be repaired for approximately $138 and the other will likely need to be replaced.
The Trustees agreed maintenance personnel should repair or replace the entranceway windows as needed.
Dan Barlow said following an inspection of the playground equipment at Heigel Park it was noted some parts need replaced. He presented a quote of $1,615.49 for parts and freight from Play & Park Structures, the original supplier of the playground equipment.
The Trustees agreed maintenance personnel should order the necessary parts to repair playground equipment at Heigel Park.
Dan Barlow said the 2003 maintenance pickup needs two new tires. He said the cost would be approximately $341 total from Severe Service Treaders.
The Trustees agreed maintenance personnel should replace the two tires as needed.
New Business
Gary Mortus discussed the changes made to the columbarium prints which include an eight foot sidewalk and pre-drilled holes for the specified brass niche front plaques.
Gary Mortus made a motion to approve the final prints from Cold Spring Granite for the columbarium project. Matt Montowski seconded the motion. All voted aye. Motion carried.
Gary Mortus made a motion to dispose of the 30 yard roll-off recycling container, owned by the township, through the Joint Solid Waste Management District who will list the container on www.govdeals.com with their other containers. Matt Montowski seconded the motion. All voted aye. Motion carried.
Karen Shaw said Carol Kubek from the Catawba Island Garden Club stopped in the office. Carol Kubik said the Garden Club would like to make a donation to the township in the form of beautification along a highly visible township roadway.
Trustees discussed possible locations. The Garden Club would like something as visitors cross over the causeway entering the township on Route 53, however the causeway is owned by ODOT and the property immediately past the causeway is also privately owned.
The Trustees agreed the entrance to the West Harbor Boat Launch Marina on East Catawba or the area around the gazebo by the township building and pond on Cemetery Road would be possible areas for beautification.
William Rofkar made a motion to approve a Then and Now Purchase Order for $6,974 to Business Card, the township credit card holder, for the twelve foot octagon gazebo kit.
Gary Mortus seconded the motion. All voted aye. Motion carried.
William Rofkar said that Ohio Telecom is switching from Frontier DSL to Time Warner Cable for phone and internet service which should increase internet speed at the administration building. He said representatives will need to come on site to run the necessary cables if the township wants to make the improvement.
The Trustees agreed to the request by Ohio Telecom to switch service providers and necessary cables at the township administration building.
William Rofkar presented a pricing schedule for both individual and double size niches within the new columbarium that is to be constructed at the cemetery by year end. Niches located at heart level are considered most desirable and therefore will cost slightly more than niches located at the higher or lower levels.
William Rofkar made a motion to adopt the following pricing schedule:
The price for single niches at levels 1,2,5, and 6 will be $1,850 and double niches at the same levels will be $2,650. Single niches located at levels 3 and 4 will be $2,150 while double niches at levels 3 and 4 will be $2,950. The price includes the cost of open and close. The buyer will be required to purchase the specified bronze plaque for the front of the niche through the township supplier for an additional fee.
Matt Montowski seconded the motion. All voted aye. Motion carried.
Gary Mortus made a motion to adjourn the meeting. Matt Montowski seconded the motion.
All voted aye. Meeting adjourned at 8:25 p.m.
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William Rofkar, Chairman Karen Shaw, Fiscal Officer
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