Minutes: December 30th, 2013

Catawba Island Township Board of Township Trustees

Meeting Minutes

December 30, 2013


The regular business meeting of the Catawba Island Board of Township Trustees was called to order by Chairman Gary Mortus on Tuesday, December 30, at 7:30 p.m. in the conference room.

In attendance were Gary Mortus, Matt Montowski, William Rofkar, Karen Shaw, Dan Barlow, John Gangway, Diane Belden, Dave Belden, and Randy Riedmaier.

The Pledge of Allegiance was recited by all.

William Rofkar made a motion to approve the December 10 Board of Township Trustees regular meeting minutes as presented. Matt Montowski seconded the motion. All voted aye. Motion carried.

Matt Montowski made a motion to approve and pay the bills, including the last two payrolls, in the amount of $92,302.15. William Rofkar seconded the motion. All voted aye. Motion carried.


Correspondence

The following correspondence was received by the township:

A thank you letter from Portage Township elected officials and employees for assistance recently extended to their township.

A letter from David Downing requesting use of the Community Hall for a family gathering on Saturday, January 25, 2014.

The Trustees agreed David Downing could use the Community Hall and waived the fee.

A letter from Ohio Public Entity Consortium regarding our OPEC Wellness Program Renewal.

Notification from Ford Motor Company offering an extended warranty Service Plan.


Maintenance

Maintenance Supervisor Dan Barlow presented price quotes from Young’s for carpet in the Administrative Building. Carpet samples were also available for viewing.

The Trustees agreed the carpet was replaced in the Police Department several years ago and the carpet in the remaining portion of the building now needs replaced. They agreed to review and discuss at a future meeting.

Dan Barlow said the leaf vacuum needs repairs and he will have estimates at the next meeting.


Dan Barlow presented price quotes from Independent Ag Equipment, an alternate supplier for road solution material for winter road maintenance. Dan Barlow said he believes the solution will work better and is less expensive than our current supplier.

The Trustees agreed a couple of totes of their product should be ordered for comparison.

A lengthy discussion took place regarding the compost facility, turning the material, and possibly installing a gate at the facility for better control.

Gary Mortus said he will visit the OSS Solid Waste District to discuss grant opportunities.


Zoning

Matt Montowski said there were a total of four permits and one variance issued for the month of December with a total of $452.28 collected in fees. He said there were a total of 160 transactions for the year with $17,013.70 collected in zoning fees for 2013.


New Business

Diane Belden thanked the Trustees, Dan Barlow and maintenance personnel for their support and assistance during the recent Wreaths Across America Ceremony. Diane Belden said she and Reggie Langford were very pleased with how everything went and many favorable comments were received from the community.

Karen Shaw said twenty nine cemetery deeds were issued in 2013 and six of those were for the new columbarium niches. She said there were 25 burials in 2013.

Matt Montowski made a motion to close discussion of regular meeting items and move to the Reorganization for 2014. William Rofkar seconded the motion. All voted aye. Motion carried.


Reorganization

Chairman Gary Mortus turned the meeting over to Fiscal Officer Karen Shaw for the purpose of electing a Chairman for 2014.

Karen Shaw asked for nominations for Chairman.

William Rofkar nominated Matt Montowski as Chairman for the calendar year 2014.
Gary Mortus seconded the nomination. There being no further nominations William Rofkar voted aye, Matt Montowski voted aye, and Gary Mortus voted aye.

Karen Shaw declared Matt Montowski Chairman and turned the meeting over to him.

Matt Montowski asked for nominations for Vice Chairman. Gary Mortus nominated William Rofkar as Vice Chairman for the calendar year 2014. Matt Montowski seconded the nomination. There being no further nominations William Rofkar voted aye, Gary Mortus, voted aye, and Matt Montowski voted aye. William Rofkar is Vice Chairman.


The Trustees agreed the Township meeting dates and times will remain the same at 7:30 p.m. the second and fourth Tuesdays of each month.

The Trustees agreed to keep oversight of the following departments the same:
Matt Montowski, Zoning; William Rofkar, Police and Fire; Gary Mortus, Cemetery and Roads.

The Trustees agreed Matt Montowski will remain on the Regional Planning Board and Gary Mortus will continue as the alternate. Gary Mortus will serve on the Port Clinton City School Business Advisory Board. Chairman Matt Montowski will attend the Ottawa County Health Department annual meeting. William Rofkar and Gary Mortus will serve as Board Members on the Volunteer Fire Fighters’ Dependents Fund Board.

Gary Mortus made a motion to reappoint Doug Blackburn to the Board of Zoning Appeals for a new five year term beginning 2014. William Rofkar seconded the motion. All voted aye. Motion carried.

Gary Mortus made a motion to continue paying members of the Zoning Commission and Board of Zoning Appeals a mileage and meeting allowance of $50 per meeting. William Rofkar seconded the motion. All voted aye. Motion carried.

Gary Mortus made a motion to appoint Meridith Beck, John Smothers, Reggie Langford and Brad Schwan to the Park Board for another one year term in 2014. William Rofkar seconded the motion. All voted aye. Motion carried.

William Rofkar made a motion to continue to provide health care to all eligible township employees and elected officials in 2014. Gary Mortus seconded the motion. All voted aye. Motion carried.

Gary Mortus made a motion to keep the current cemetery fee schedule, zoning fees, and community hall rental fees the same for 2014. William Rofkar seconded the motion.
All voted aye. Motion carried.

Gary Mortus made a motion to keep the Fire Fighter and EMS gas allowance and stipend the same for 2014. William Rofkar seconded the motion. All voted aye. Motion carried.

William Rofkar made a motion to approve Ohio Edison as the townships provider of electrical energy for 2014. Matt Montowski seconded the motion. Vote on motion: Matt Montowski, aye; William Rofkar, aye; Gary Mortus, abstained. Motion carried.

Gary Mortus made a motion to increase all full time maintenance and police employee wages by 2% or fifty cents which ever is greater effective the pay period beginning December 30, 2013. Matt Montowski seconded the motion. All voted aye. Motion carried.

William Rofkar made a motion that Ernest Wylie be considered part-time maintenance labor rather than casual labor and increase his wage from $14.00 to $14.50 per hour effective the pay period beginning December 30, 2013. Gary Mortus seconded the motion. All voted aye. Motion carried.



Gary Mortus made a motion to increase the remaining part-time employee wages by 2% including Robert Danklefsen (police), Patty Cable (secretary), and Walter Wehenkel (zoning) effective the pay period beginning December 30, 2013. William Rofkar seconded the motion. All voted aye. Motion carried.

The Trustees agreed the casual labor wage will remain the same at $14.00 per hour.

Gary Mortus made a motion to adjourn the meeting. William Rofkar seconded the motion.
All voted aye. Meeting adjourned at 9:07 p.m.





______________________________ _____________________________
Matt Montowski, Chairman Karen Shaw, Fiscal Officer

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