Catawba Island Township Board of Township Trustees
Meeting Minutes
June 24, 2014
The regular business meeting of the Catawba Island Board of Township Trustees was called to order by Chairman Matt Montowski on Tuesday, June 24, at 7:30 p.m. in the conference room.
In attendance were Gary Mortus, Matt Montowski, William Rofkar, Karen Shaw, Dan Barlow, John Gangway, Bob Rogers, Flint Heidlebaugh, Stephen, Weimerskirch, Bill Halm, Jack DeVore, and Randy Riedmaier.
The Pledge of Allegiance was recited by all.
Gary Mortus made a motion to approve the June 10 Board of Township Trustees regular meeting minutes as presented. William Rofkar seconded the motion. All voted aye. Motion carried.
William Rofkar made a motion to approve and pay the bills, including the last payroll, in the amount of $93,704.54. The total includes a payment of $45,652 to Hylant Administrative Services, LLC for property and liability insurance. Gary Mortus seconded the motion.
All voted aye. Motion carried.
Correspondence
The following correspondence was received by the township:
A letter from Kristin Hazzard requesting a buffer be mowed around the out lining property adjoining their property on North East Catawba Road due to noxious weeds.
A letter from Frank Gates Service Company regarding reenrollment in the 2015 Workers’ Compensation Group Rating Program.
A letter from the Ohio EPA regarding the June 2014 Compost Inspection. It was noted that at the time of inspection, the composting area was very well maintained. In addition, an appointment is necessary to arrange inspection of the Log of Operations.
A letter from the Ohio Bureau of Workers’ Compensation regarding future changes to their billing system.
A letter from the Ohio Department of Commerce regarding unclaimed funds available to the township in the amount of $17.01.
A letter from the Ottawa County Genealogical Society regarding township records.
A letter from the Lake Erie Shores and Islands inquiring if there is interest to advertise in future tourism publications.
A letter from The Secretary of State’s office requesting up to date township contact information.
Fire and Safety
Fire Chief John Gangway said they have a leak around the exhaust stack at the fire station. He said they are looking into repairs.
John Gangway said he would like to replace up to 1,000 feet of hose from Warren Fire Equipment.
The Trustees agreed CIVFD could replace the hose as necessary not to exceed a cost of $2,000.
Maintenance
Maintenance Supervisor Dan Barlow presented a quote for a new 2014 one and a half ton dump truck from Valley Ford Truck for $93,195.50 including a nine foot plow. He said the vehicle would replace a 2005 one ton dump truck.
Gary Mortus made a motion to purchase a 2014 Ford F-550 Dump Truck for $93,195.50 from Valley Ford Truck per provided specifications and based on State Bid pricing. William Rofkar seconded the motion. All voted aye. Motion carried.
Dan Barlow presented quotes for dust suppressant material to be used on the compost entrance road. Henry W. Bergman $1,045, Disc Environmental Service $3,185, and The Kreimes Company $2,970.
Gary Mortus made a motion to contract with Henry W. Bergman for dust suppressant in the amount of $1,045. William Rofkar seconded the motion all voted aye. Motion carried.
Dan Barlow presented a quote from Mullens Tree Service to remove numerous trees and their stumps in the cemetery.
The Trustees agreed the trees should be removed by Mullens Tree service at a cost not to exceed $3,000.
Dan Barlow presented quotes to replace the lights along the boat launching ramp parking lot with new LED lights. They were A.T. Emmett $11,275 and Green Energy Systems $11,498.70.
There was no motion made to purchase new lighting at this time.
Dan Barlow said he would like to purchase five new two tone break away safety vests for maintenance personnel for a total cost of $86.25.
Trustees agreed to the purchase of five safety vests for maintenance personnel.
Dan Barlow presented a quote from Judco Truck Equipment for a new Henderson Snow Plow for $11,630 to be added to the 2008 township dump truck.
Gary Mortus made a motion to purchase a snow plow replacement for the one ton from Judco Truck Equipment for $11,630. William Rofkar seconded the motion. All voted aye. Motion carried.
Police
Police Chief Bob Rogers said the tasers have been ordered and they should be delivered within the week. He said Mike Woods has been trained in the use of tasers and will assist in training the other officers in the use of the new tasers.
Police Chief Bob Rogers said when Mike Woods came to work for the township in May he was a member of the Ottawa County Sheriff’s Department Special Response Team. He said Mike Woods would like to remain a member of that team but it would require one day a month of special training and he would need to be available should he be called out to an incident.
A brief discussion took place regarding the requirements of a Special Response Team member.
New Business
Stephen Weimerskirch, Flint Heidlebaugh, and Bill Halm expressed their concern for the road speed on Twin Beach Road extending east off Route 53. Stephen Weimerskirch said the current speed is 35 miles per hour and they would like to see the speed limit lowered for safety reasons.
William Rofkar said state law says township officials can not dictate road speeds. He said the state sets the speed and the speed limit is only set below 35 in certain circumstances. William Rofkar said another area he feels should be lower than 35 miles per hour is Wine Cellar Road but they have been unsuccessful in the past trying to reduce the speed on that road.
The Trustees agreed to look into possible signs to post along the road i.e. “Children at Play” etc.
Gary Mortus said he received a request to close the road at Gem Beach for approximately 30 minutes for their annual Fourth of July parade beginning at 10 a.m.
Bob Rogers said he will have a patrol officer in the area at that time.
Gary Mortus asked Fire Chief John Gangway where they stood with regard to private fireworks displays. John Gangway said the CIVFD will no longer allow private displays of fireworks due to manpower and the time involved. He said letters were sent to individuals, subdivisions, and the Catawba Island Club regarding private displays. John Gangway said CIVFD will continue to be present and allow fireworks displays by the CIC for Memorial Day, the Fourth of July, and Labor Day because they are more of a public display. He said private fireworks displays such as for weddings and anniversaries will no longer be permitted.
Gary Mortus said he and Dan Barlow are going to meet in Gem Beach with a resident on Friday regarding a drainage issue.
Matt Montowski said he received a note requesting reimbursement for an invoice paid by a resident in Colony Club for a chipped driveway repair. He said as discussed at the May 13 regular Trustees meeting the homeowner was advised by Dan Barlow during the Colony Club paving project to wait and the issue would be resolved. Trustees agreed repairs would have been made by the contractor with no additional cost to the township and therefore reimbursement will not be made for action taken by the homeowner. Matt Montowski said he will send a letter of response to the resident.
William Rofkar made a motion to re-enroll in the January 1, 2015 Workers’ Compensation Group Rating Program through Frank Gates Service Company for a fee of $1,956. Gary Mortus seconded the motion. All voted aye. Motion carried.
Gary Mortus made a motion to approve a Then and Now Purchase Order to Hylant Administrative Services in the amount of $45,652 for the Ohio Plan Policy Premium less the Advantage Credit. William Rofkar seconded the motion. All voted aye. Motion carried.
Gary Mortus made a motion to pass a resolution to participate in the OSS Joint Solid Waste District Grant Proposal Program for fencing and a gate at the compost facility. William Rofkar seconded the motion. All voted aye. Motion carried.
Gary Mortus made a motion to adjourn the meeting. William Rofkar seconded the motion.
All voted aye. The meeting adjourned at 8:50 p.m.
___________________________ _____________________________
Matt Montowski, Chairman Karen Shaw, Fiscal Officer
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