Minutes: May 24th, 2016

Catawba Island Township Board of Township Trustees

Meeting Minutes

May 24, 2016

The regular business meeting of the Catawba Island Board of Township Trustees was called to order by Chairman William Rofkar on Tuesday, May 24, at 7:30 p.m. in the conference room.

In attendance were: William Rofkar, Gary Mortus, Matt Montowski, Karen Shaw, Dan Barlow, John Gangway, Erin Lucas, Allen Stryker, Richard Smetzer, Glenda Ward, Megan Meisler,
Diane Belden, Ernie Wylie, Ashley Ketteler, Laurie Maning, Randy Riedmaier, and Jack DeVore

The Pledge of Allegiance was recited by all.

Gary Mortus made a motion to approve the May 10 Board of Township Trustees regular meeting minutes as presented. Matt Montowski seconded the motion. All voted aye. Motion carried.

Matt Montowski made a motion to approve and pay the bills, including the last payroll, in the amount of $46,388.20. Gary Mortus seconded the motion. All voted aye. Motion carried.


A letter from William Chappelear and Deanna Shaffer regarding the overgrown grass and weeds at 1404 and 1405 N. McCloy Ave.

Matt Montowski said he spoke with the property owner and the grass has since been mowed and they are working on a plan for better maintenance.

A letter from Mike Woods requesting use of the Community Hall for a family event.

The Trustees agreed Mike Woods could use the Community Hall and waived the fee.

An email from the Ottawa County Engineer’s Office regarding the county salt bid and option to participate.

Gary Mortus made a motion to participate in the Ottawa County Engineer’s Salt Program for 2016-2017. Matt Montowski seconded the motion. All voted aye. Motion carried.

A report from the Ohio Environmental Protection Agency regarding the Compost Facility. No violations were noted and no actions are required as a result of the inspection.

A memo from the Ottawa Regional Planning Commission regarding the Fiscal Year 2016 Community Development Block Grant Program (CDBG).

A solicitation from San’s Club to join the program.

Fire and Safety

Fire Chief John Gangway said they have an ISO inspection coming up on June 8.


Maintenance Supervisor Dan Barlow said all township maintenance personnel will be attending a three hour workplace safety class at Portage Township May 25 but will be available by phone if needed.

Dan Barlow presented quotes for a road surface crack sealing machine from D.J.L. Material & Supply, Inc. $43,680 and SealMaster $47,242.50.

Gary Mortus made a motion to approve a contract with D.J.L. Material & Supply, Inc. for a crack sealer under the current state contract in the amount of $43,680. Matt Montowski seconded the motion. All voted aye. Motion carried.

Dan Barlow said the ditch pump recently went out of service but it has been repaired and is now operational and back in service.

Gary Mortus discussed a couple incidents recently occurring at the compost facility due to dumping from unknown sources thus causing damage to contracted grinding equipment. He said one item creating extensive damage was a commercial grade hitch left mixed in with material. Gary Mortus said they may have to look into limiting or monitoring usage of the compost facility if the issues continue.

New Business

Laurie Maning of Ohio Plan Risk Management Inc. presented the property and liability insurance renewal proposed for the township. Laurie presented the Ohio Plan package premium of $49,397 less the Ohio Plan Advantage Credit of $4,952 for a premium total of $44,445. The total is slightly less than the premium last year.

Erin Lucas discussed the planned race route for the Team Mary 5K scheduled for Saturday, June 4. The race went out onto Route 53 last year and organizers have made an effort to stay off Route 53 this year and remain on private or township roads.

Trustees advised Erin Lucas to coordinate with the police department and John Gangway for race day safety.

A brief discussion took place regarding a couple personnel policy points of interest as the policy is currently being reviewed.

Megan Meisler and Glenda Ward had a lengthy discussion with Trustees regarding communications, the Sunshine Law, and numerous zoning questions and concerns.

Matt Montowski made a motion to adjourn the meeting. Gary Mortus seconded the motion. All voted aye. The meeting adjourned at 9:05 p.m.

___________________________ _____________________________
William Rofkar, Chairman Karen Shaw, Fiscal Officer